Inventory Management

SunMule's inventory management system provides comprehensive tracking of product stock levels, automated reorder management, and intelligent analytics to keep your salon fully stocked with the products your customers want.

Stock Level Management

Core Inventory Metrics

Every product in your inventory is tracked using four key metrics:

Current Stock Count

Real-time Tracking: Live updates as products are sold or received
Multi-Location Sync: Synchronized inventory across all salon locations
Adjustment Tracking: Complete audit trail for all inventory adjustments
Barcode Integration: Quick updates using barcode scanning

Reorder Level

Automatic Alerts: Notifications when stock reaches reorder threshold
Customizable Thresholds: Set unique reorder levels for each product
Seasonal Adjustments: Automatic adjustments based on seasonal demand patterns
Usage-Based Optimization: AI-powered reorder level suggestions based on usage history

Par Level

Target Stock: Optimal inventory level for consistent availability
Performance Tracking: Monitor how often you hit par levels
Cost Optimization: Balance carrying costs with availability
Demand Forecasting: Predictive par level adjustments

Maximum Capacity

Storage Limits: Track available storage space for each product
Overstock Prevention: Alerts to prevent ordering beyond capacity
Space Optimization: Storage efficiency recommendations
Physical Layout: Integration with salon floor plan and storage areas

Visual Stock Health Graphing

Friendly Stock Health Indicators

SunMule presents inventory data through intuitive visual indicators that make stock management effortless:

Color-Coded Progress Bars

Green: Healthy stock levels (above par)
Amber/Yellow: Low stock approaching reorder level
Red/Gray: Critical stock at or below reorder level
Visual Markers: Clear indicators for reorder and par levels

Interactive Charts

Trend Analysis: Historical stock level trends over time
Usage Patterns: Visual representation of product consumption rates
Seasonal Variations: Clear visualization of seasonal demand patterns
Comparative Analysis: Side-by-side comparison of similar products

Dashboard Analytics

Stock Health Overview: Company-wide inventory health at a glance
Critical Items: Priority list of items requiring immediate attention
Vendor Performance: Visual tracking of vendor delivery performance
Cost Analysis: Graphical representation of inventory carrying costs

Stock Health Progress Visualization

Each product displays a comprehensive stock health indicator:

Current Position: Visual bar showing current stock relative to capacity
Reorder Marker: Clear indicator showing when to reorder
Par Target: Visual target showing optimal stock level
Trend Arrows: Indicators showing whether stock is increasing or decreasing

Automated Reorder Management

Intelligent Reorder Triggers

Threshold Alerts: Automatic notifications when stock reaches reorder level
Predictive Reordering: AI-powered suggestions based on usage patterns
Seasonal Adjustments: Automatic adjustments for seasonal demand
Lead Time Optimization: Reorder timing adjusted for vendor lead times

Reorder Calculations

Dynamic Quantity: Smart calculation of optimal reorder quantities
Economic Order Quantity (EOQ): Cost-optimized order size recommendations
Volume Discounts: Automatic calculation of volume pricing benefits
Storage Constraints: Respect maximum capacity limits in reorder calculations

Manual Override Options

Emergency Orders: Quick emergency reorder functionality
Bulk Adjustments: Mass updates to reorder levels and quantities
Seasonal Overrides: Temporary adjustments for seasonal promotions
New Product Setup: Guided setup for new product reorder parameters

Vendor API Integrations

Automatic Vendor Reordering

For vendors with supporting APIs, SunMule provides seamless automatic reordering:

Supported Integration Features

Real-time Inventory Sync: Automatic sync with vendor inventory systems
Automated Purchase Orders: Direct submission of purchase orders to vendors
Pricing Updates: Automatic price updates from vendor systems
Product Catalog Sync: Automatic updates to product information and availability

Integration Capabilities

RESTful APIs: Support for modern REST API integrations
EDI Support: Electronic Data Interchange for enterprise vendors
Custom Connectors: Development of custom integrations for major vendors
Webhook Support: Real-time notifications for order status updates

Manual Vendor Management

For vendors without API support, SunMule provides comprehensive manual tools:

Purchase Order Generation

Automated PO Creation: Generate purchase orders from reorder requirements
Customizable Templates: Vendor-specific purchase order templates
Approval Workflows: Multi-level approval process for purchase orders
Electronic Delivery: Email purchase orders directly to vendors

Vendor Performance Tracking

Delivery Performance: Track on-time delivery rates for each vendor
Quality Metrics: Monitor product quality and return rates
Cost Analysis: Compare vendor pricing and total cost of ownership
Communication Logs: Complete history of vendor communications

Vendor Relationship Management

Vendor Profiles

Contact Information: Complete vendor contact and shipping information
Product Catalogs: Vendor-specific product catalogs and pricing
Terms and Conditions: Contract terms, payment schedules, and discounts
Performance History: Historical performance data and ratings

Multi-Vendor Support

Primary/Secondary Vendors: Support for backup vendor relationships
Automatic Failover: Switch to backup vendors when primary vendors are unavailable
Competitive Analysis: Compare pricing and terms across vendors
Consolidated Ordering: Optimize orders across multiple vendors

Inventory Analytics and Reporting

Stock Performance Analytics

Turnover Rates: Analysis of inventory turnover by product and category
Dead Stock Analysis: Identification of slow-moving or obsolete inventory
Seasonal Trends: Historical analysis of seasonal demand patterns
Profitability Analysis: Product profitability including carrying costs

Operational Reports

Daily Stock Reports: Daily overview of stock levels and movements
Reorder Requirements: Current and projected reorder requirements
Vendor Performance: Vendor delivery and quality performance reports
Cost Analysis: Inventory carrying cost and optimization opportunities

Business Intelligence

Demand Forecasting: AI-powered demand predictions for better planning
Customer Preferences: Analysis of customer product preferences and trends
Margin Analysis: Product margin analysis and optimization recommendations
Multi-Location Insights: Comparative analysis across salon locations

Mobile Inventory Management

Mobile App Features

Stock Counts: Physical inventory counts using mobile devices
Barcode Scanning: Quick product identification and updates
Receiving: Process incoming shipments directly from mobile devices
Adjustments: Make real-time inventory adjustments on the go

Integration with Point of Sale

Real-time Inventory Updates

Automatic Deduction: Stock levels automatically updated with each sale
Multi-Product Packages: Proper inventory tracking for bundled products
Service Tracking: Inventory deduction for products used in services
Return Processing: Automatic inventory restoration for returned products

Sales Analytics Integration

Velocity Analysis: Sales velocity analysis for inventory optimization
Customer Preferences: Integration of customer purchase data with inventory planning
Promotion Planning: Inventory planning for promotional campaigns
Cross-selling Insights: Inventory recommendations based on sales patterns

For questions about inventory management features or vendor integrations, contact our support team through the Getting Help section.