Employee Management

The Employees page is where Administrators add staff and manage their roles and salon assignments. Managers and Administrators can see the staff list.

The staff list

The list shows each employee's name, status (Verified or Disabled) and last login. It can be sorted by first or last name and is paged for larger teams. Select a person to open their profile.

An employee profile shows:

• Role and the salons they are assigned to
• Last login
• Contact details, date of birth and address
• Skin type
• Barcode ID
• Avatar

Adding an employee

Administrators select Add Employee and fill in:

• First name, last name, email and mobile number
• Date of birth, street, city, state and ZIP (unit number is optional)
• Role: Administrator, Manager, Leader or Guest Services. See User roles.
• Skin type on the Fitzpatrick scale
• Salons: One or more salons the employee works at

After the profile is saved, an avatar photo can be uploaded. The new employee receives an email with a link to create their password.

Working at more than one salon

Assign an employee to every salon they work at. When they sign in they choose which salon they are working in, and they can switch salons later. Activity such as sales and room actions is recorded against the salon they selected. See Multi-salon setup.

Disabling an employee

When someone leaves, disable their account rather than deleting it. A disabled employee can no longer sign in, and their history remains in reports and activity logs.

Time clock

Employees whose role can clock in (Administrator, Manager, Leader and Guest Services) record clock in and clock out entries for the salon they work at. See Time clock.

Security

Every employee must set up multi-factor authentication the first time they sign in. See Account security. If someone forgets their password, they use Forgot password on the sign-in page to receive a reset link by email.

Importing people

SunMule support can import customers when you move from another system. See Initial setup.